Sharing Session Mary Dhang #2: Project Management

Hi peeps!

 

This month, I and Ms. Dhang has discussed the related projects that will be carried out this semester. Our meetings have been held twice, which are on September 22 and 27. Okay, I'll explain what we have discussed.

Tuesday, September 22, 2020

Before we start discussing the project, I present my previously assignment, Short-Term Goals. I simply explained my plan from now to the next two years later. The plan I made includes school and community goals.

After that, we discussed the project. Ms Dhang explained that the project that suits with me is how to manage an event or idea into an organized and planned process. This project is called 'Project Management'. Ms Dhang provided material on this topic to make it easy to plan future projects. Project management is a structured process or planning to guide a team to achieve project goals so that the project can run smoothly according to the set time and the expectations that have been analyzed.

Basically, this project is like making a plan by paying attention to many aspects as shown in the picture above. Project management collaborates on several points, namely business ideas or needs, projects, achievements, tasks, and analysis & reviews. The steps of this activity are

1. Project definition: determination of ideas, segmentation (target ideas), creating an organizational structure and needs
2. Project planning: each member's responsibility, scheduling, action stages
3. Project Implementation: start to implement, monitoring, modification, closure and evaluation

Ms Dhang divided the project management tool into 2 parts, namely Golden Circle and Design Thinking. Honestly in this part I'm a little overwhelmed because it takes analytical skills, and a high crisis

Tool 1 (Golden Circle) is simply an innovative concept in defining an idea which put forward by Simon Sinek. The golden circle consists of three parts: Why, How, What. I interpreted them as follows: Why is the motivation of an idea, an idea usually comes from an anxiety. How is how this mission can be realized. What is the product top solution to the problem that answers Why. The following is an illustration.

Tool 2 (Design Thinking) is a structured method with related patterns in order to achieve a solution to a problem. The key elements of design thingking are people centered, highly creative, hands on, and iterative. Five steps of design thinking include:

After discussing the material, Ms Dhang gave me the opportunity to look for project ideas that I wanted and would be discussed at the next meeting. Project ideas were analyzed according to tool 1 and tool 2.

Sunday, September 27, 2020

I have identified 3 project ideas, namely a Webinar on Communication in the World of Work, a Podcast on Self-Improvement and a Platform on Literacy in Aquaculture Journals. At the second meeting, I explained to her about the Why, How and What of each idea. Initially. Ms Dhang asked me to provide three ideas which one of them would be chosen later. However, after the discussion we had, all three ideas will be carried out. The three projects are reduced to just two topic ideas because the webinar and podcast ideas can be combined into a single plot. Moreover, the suggested topics are related to one another. The following are the results of our discussion:

In short, the first project idea (Importance of Effective Communications) will be carried out from September-October and the second one (Awareness Campaign about Aquaculture) will be carried out in November-January.

The first topic will be planned with three media, they are podcasts, webinar and Facebook group. The essence of this topic is the Webinar as the final output. Podcasts containing self-improvement talks serve as a guide media. Podcast will have a theme related to the communication theme at the Webinar. So, the topic of communication that is raised from each podcast is self-development related to. The Facebook group was created as a medium to engage people for streaming podcasts and anything related to self-improvement. In addition, members can discuss in the group about the topics.

The next step, I will complete the target audience (demographics, psychographics, geographic, behaviour), timeline, target date of launch, resource needed, and outlines for the first topic. Yes, this stage is still in project definition. For the next meeting, the second stage will be carried out, namely project planning.

Most likely, this idea is not being implemented at present due to unfavorable conditions. So, this project will become a "prototype" that is ready to be implemented at any time. Ms Dhang also said that the aim of this project is that I can apply the theory of Project Management.